24.8. Vaccine Setup

Vaccine Setup

The Vaccine Setup section is used to enter information for the rabies vaccines your clinic uses. This information is required to generate rabies certificates.

Creating a rabies vaccine allotment

1. Go to Settings > Vaccine Setup.
2. Click +Create New Allotment.
3. Enter the required fields using the details from the vaccine lot.

Here are what each field means:

• Clinic Item: The service item associated with this allotment. When this item is entered, the system will recognize that a rabies certificate must be generated. Ensure you select the correct item for your vaccine. Example: Rabies 1 Year Vaccine.
• Manufacturer: The manufacturer listed on the vaccine label. Once selected, the Product field will populate. If the correct product is not available, select a different Clinic Item or submit a help ticket to request the product.
• Product: The specific vaccine name from the selected manufacturer. For example, the Manufacturer may be Boehringer Ingelheim and the product IMRAB 1.
• Tag Type: The duration of the rabies certification.
• Appointment Type: The appointment category this allotment applies to. Options include Spay/Neuter, Wellness, Recheck, or All.
• Rabies Lot Number: Lot number printed on the vaccine.
• Expiration Date: Expiration date printed on the vaccine.

Note: If your clinic does not issue rabies tags, then select no tag numbers here.

Managing Rabies Vaccine Lots

When your clinic starts using a new vaccine lot, edit the existing allotment and update the details. Rabies certificates are locked once generated, so changes to an allotment will not affect certificates already issued.

Most clinics will have only one active lot at a time. If multiple lots exist, you will select the allotment that matches the vaccine administered to the animal when generating the certificate.

Volume Client Provided Rabies Vaccine

If your clinic administers rabies vaccines provided by a volume client, you will need to create a second allotment for the same Rabies 1 Year Clinic Item. When creating the lot, enter the details of the client's vaccine. You can set a VC Custom Price for the Rabies 1 Year line item if the administration fee is different under Settings > VC Custom Pricing.

When generating certificates, select the allotment that corresponds to whether the clinic vaccine or the client-provided vaccine was used.

Rabies vaccines are unique because they generate certificates. A separate line item cannot be created to distinguish clinic-provided versus client-provided vaccines. Since your clinic administers the vaccine, you must use the standard Rabies 1 Year service item and differentiate only by allotment.